Blue Onion integrates with QuickBooks Online (QBO) to eliminate manual work, reduce errors to zero, and enable daily or weekly booking with built-in Smart Adjustments.
QuickBooks Online (QBO) is a cloud-based accounting platform designed for small and medium-sized businesses. QuickBooks Online offers a complete financial management solution that lets users manage accounting, invoicing, expenses, and reporting from anywhere.
Subledger automation is the process of automatically generating and posting journal entries from your commerce platforms to your general ledger. This ensures that financial data from orders, payments, refunds, and fees flows accurately into your accounting system without manual CSV exports or third-party data connectors.
Because all your transactions are reconciled in Blue Onion before hitting QBO, you can use this data to get additional customer and product insights—such as LTV, cohorts, and refund analysis—that are rooted in finance-grade data.
Use Blue Onion with QuickBooks Online to eliminate manual reconciliation and time-consuming CSV export workflows. With Blue Onion, your order systems, payment processors, and bank transactions all feed into a 3-way reconciliation. These clean, normalized records are then pushed into your ERP, making it your single source of truth.
With native API integration, Blue Onion posts journal entries for orders, revenue recognition, cancellations, and cash receipts directly to QuickBooks on your schedule.
Replace the 30-minute-per-entry workflow of CSV exports, manual account mapping, and third-party tool uploads. Blue Onion reduces journal entry posting to under 5 minutes with one-time setup and ongoing automation.
Full drill-down access to source data means you can answer auditor questions quickly and accurately. Map to QBO Classes, Locations, and Customers/Projects for dimensional reporting and analysis directly in QuickBooks Online.
Automated posting with pre-validation ensures entries are balanced and accurate every time. No more transcription errors, mapping mistakes, or formatting issues.
Move from monthly close-time posting to daily or weekly cadences. More frequent booking means more current financials and earlier detection of issues. Blue Onion posts automatically on your schedule.
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As part of the onboarding process, Blue Onion imports your complete QBO Chart of Accounts. Whenever accounts are added or changed, your Chart of Accounts will automatically update as well. A visual mapping interface aligns Blue Onion's financial categories to your specific QBO accounts, with validation to prevent unbalanced entries.
Schedule automatic posting daily, weekly, or monthly to align with your close schedule. Blue Onion handles Orders, Revenue Recognition, Cancellations, and Cash Receipts journal entries with one-click posting or fully automated scheduling.
When platform data changes after booking (refunds, corrections, retroactive updates), Blue Onion automatically detects the change, generates an adjustment journal entry with only the delta, and posts it to QuickBooks Online on your schedule.
Learn more about smart adjustments in this video.Map journal entry lines to QBO Classes for department tracking, Locations for site tracking, and Customers/Projects for job costing and client reporting. Every number ties back to the source transaction, giving you full transparency for auditors, investors, or your board.
Blue Onion matches each order to a payment and to a payout in the bank account. The software creates journal entries for orders, revenue recognition, cancellations, and cash receipts, with a complete audit trail showing original values, adjustments, and the exact transaction IDs posted to QuickBooks Online.
Blue Onion offers connections with popular order systems, payment processors, and return and gift card services, bringing all your commerce data together before posting to QuickBooks Online.
Learn more about our integrations.
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